General Position Description
As a Benefits & HRIS Specialist, you will be responsible for administering employee benefits programs and processing payroll accurately and efficiently. You will serve as the primary point of contact for employee inquiries related to benefits and payroll matters, ensuring compliance with company policies and regulatory requirements. This role requires a detail-oriented individual with strong analytical skills and the ability to maintain confidentiality.
Major Duties and Responsibilities
Benefits Administration:
- Administer employee benefits programs, including health insurance, retirement plans, life insurance, and other fringe benefits.
- Process enrollments, changes, and terminations in benefits plans accurately and in a timely manner.
- Coordinate open enrollment activities, communicate benefit options to employees, and provide support during the enrollment process.
- Serve as the main contact for benefits-related inquiries from employees, vendors, and third-party administrators.
- Ensure compliance with federal, state, and local regulations governing benefits programs, including COBRA, HIPAA, and ACA.
- Track and record all paid and unpaid Leaves of Absence assuring employees are paid correctly.
Payroll Processing & Administrative Support:
- Process payroll for all employees accurately and on time, utilizing payroll software/systems.
- Calculate and input changes in position, wage and hour data, including salaries, hourly wages, bonuses, and deductions.
- Review and verify timekeeping records for accuracy and completeness.
- Address payroll-related inquiries and concerns from employees promptly and professionally.
- Collaborate with finance and HR teams to ensure accurate financial reporting and compliance with tax laws and regulations.
- Conduct periodic audits of payroll and benefits data to ensure accuracy and compliance with policies and regulations.
- Assist with internal and external audits as needed, providing documentation and support.
Health & Wellness
- Oversee and attend employee Wellness Committee meetings to provide guidance on new employee wellness initiatives.
- Review and research any health or wellness issues that arise with employees to provide resources to employees.
- Continually encourages EAP usage and other wellness benefits to employees through training and education.
Strategic Planning & Continuous Improvement:
- Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding.
- Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company’s stance.
- Research employee benefits plans and vendors to identify those that present the best value.
- Survey industry trends. Complete benefits surveys and review information obtained from the results.
- Identify opportunities to streamline processes, improve efficiency, and enhance the employee experience related to payroll and benefits.
- Participate in the research and implementation of new payroll and benefits software/systems, as well as process enhancements.
Qualifications
Education and Experience
- Associate’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
- Three to five years of previous experience preferred.
- HR Certifications preferred: SHRM-CP or SHRM-SCP.
- Proficiency with payroll software/systems and MS Office applications, particularly Excel.
- Strong understanding of payroll tax regulations and reporting requirements.
- Excellent organizational and problem-solving skills with the ability to effectively prioritize multiple tasks in a deadline-driven environment.
- Must be self-motivated with strong initiative, accountability, and attention to detail
- Excellent communication and interpersonal skills, with the ability to interact with employees at all levels.